If you would like to apply for a position with GreenRetreat, please review the following job descriptions and apply by sending your complete resume and contact information to info@greenretreat.com.  Please note the position you are applying for in the subject line and attach your complete resume ready for our review.  Well qualified candidates will receive call backs as soon as possible!  Thank you so much for your interest and we look forward to meeting you soon!

1.  Hospitality Coordinator Position

The Hospitality Coordinator assists GreenRetreat Management with business-wide logistics in the office, on the web, and in social media.  He/She will perform basic office duties and coordinate logistics for the accommodations, housekeeping, tours, and inventory.  This executive assistant position will include a variety of tasks which will require a wide degree of creativity and latitude.  The Hospitality Coordinator personally ensures all aspects of daily logistics occur smoothly with the assistance and direction of the GreenRetreat Management.

Hospitality Coordinator Responsibilities:

1.       Basic Office Duties

                Answer phones,  accurately note messages, and deliver messages to appropriate personnel   

                  Read, assess, and answer emails (often with informational form letters)

               Learn to schedule accommodation rentals over the phone on a web based system

                 File paperwork and assist with organizational duties.

                Act as Liaison/primary contact for all Walk-ins

                  Prepare and present established marketing materials to Clients/Walk-ins

                 Request supplies/plan the order of necessary office materials (as needed) so that GreenRetreat Management may make timely purchases

2.       Web and Social Media Duties

                 Update and maintain online calendar

                   Update facebook page

               Update online coupons

               Regularly assess online relationships to assure web presence

3.       Accommodation/Housekeeping Logistics

                   Maintain an accurate knowledge of which accommodations are booked (check-in/out)

                   Ensure Clients’ requests are carried out to satisfaction within GreenRetreat parameters/ensure that each rental occurs to the best of our abilities

                   Schedule cleaning services for accommodations as necessary

                   Track cleaning and laundry supplies

                   Supervise/double check cleaning, laundry, and staging services

4.       Schedule and Guide tours of GreenRetreat for Walk-ins and potential Clients

5.       Create “To-Do” Lists for GreenRetreat Management Members when necessary

                Offer designated/established Comps when appropriate (with permission)

                Offer designated/established donations for community charity events (with permission)

6.       Assist in researching/pricing/creating ads for GreenRetreat as a whole

7.       Office, computer, cleaning, and other hospitality tasks as assigned

Requirements /Qualifications include:

High School Graduate

College Degree preferred

Courses in Office Management and/or Hotel Management preferred although previous work experience of equivalent levels would suffice

2+ years of previous work experience in a similar position

Other Skills & Abilities:

1.       Excellent written & oral communication skills in English

                      Excellent  phone & people skills

                  Ability to interface with executive and senior management internally and externally

                     Ability to maintain sensitive and confidential information

                  Ability to handle difficult or emotionally charged situations with calm professionalism             

2.       A high level of organizational skills & excellent punctuality for all job commitments

                      Ability to work effectively in a fast-paced environment where multi-tasking is a must

                      Ability to define problems, collect data, establish facts, and draw valid conclusions

                      Ability to monitor and track timelines, and multiple conflicting deadlines to ensure information and deliverables are received and tasks are completed

                     Attention to detail, ability to take direction & initiative

                     Ability to follow through on task completion

3.       Proficiency in Microsoft Office including Word, Excel, Outlook and PowerPoint

                     Must be comfortable with computer systems and be able to adapt quickly to new software

                     Understanding Web Design and/or computer graphics is a plus

4.       Creative problem solving skills and flexibility

                      Must be able to help plan a wide variety of indoor and outdoor events

                     Must be well versed in etiquette

                     Must be able to communicate farm, equipment, and animal safety issues to Clients when needed

5.       Must be physically able to perform all job duties

                     Extensive walking is involved in the position on a day to day basis

                     Moderate bending, stooping, lifting and carrying are required

                     Must be able to lift 25 pounds without assistance

                     Must possess a valid driver’s license and driving record appropriate for responsibilities.  

We are an Equal Opportunity Employer.  Reasonable accommodations may be made to enable a highly qualified individual with disabilities to perform any of the essential duties and responsibilities.

2.  Event Planner Position

The Event Coordinator handles all logistical details for on-site meetings and special events for GreenRetreat and outside clients.  He/She will coordinate all amenities at the event, performing a variety of tasks which will require a wide degree of creativity and latitude.  The Event Coordinator personally ensures all aspects of events occur smoothly with the assistance or direction of the GreenRetreat Management and/or other Events Team Members.

Event Coordinator Responsibilities:

1.       Support/coordinate assigned events from start (day assigned) to finish (all final follow-up). 

2.       Act as Liaison/primary contact for all Clients attending GreenRetreat events

3.       Prepare and present established marketing materials to Clients

4.       Create, compile, and present pricing structures and packages to Clients

5.       Create, complete, and compile “Hold Harmless” agreements and/or permission slips as necessary

6.       Request supplies/plan the order of necessary materials (as needed) so that GreenRetreat Management may make timely purchases

7.       Plan and present staff/volunteer requirements/schedules for GreenRetreat Management review

8.       Prepare all materials to be hung/distributed during events (i.e. name tags, brochures, signage, etc)

9.       Open or Close facilities when events are booked (shared between all Events Team Members)

10.    Support assigned events on-site in an effort to ensure all logistics proceed as planned and handle any unexpected or last minute situations that arise

11.    Ensure Clients’ requests are carried out to satisfaction within GreenRetreat parameters/ensure that each event occurs to the best of our abilities

12.    Maintain a highly organized events filing system

13.    Create and maintain a Perpetual Calendar of GreenRetreat Events

14.    Help control costs:

1. Research and collect Vendor bids & maintain files of current pricing
2. Prepare/compile bids
3. Responsible for assigned external vendor billing
4. Responsible for sorting out discrepancies between final billing and bids given
5. After the event, reconcile the budget to reflect actual costs

15.    Engage the community/Represent GreenRetreat

a.        Foster solid relationships with local Artists, Musicians, and Vendors

b.       Attend Chambers of Commerce Meetings & other limited community events

c.        Schedule and Guide Tours of GreenRetreat for event Clients

d.       Offer designated/established Comps when appropriate (with permission)

e.       Offer designated/established donations for community charity events (with permission)

16.    Office, computer, and other hospitality tasks as assigned

Requirements /Qualifications include:

High School Graduate

College Degree preferred

Courses in Event Management and/or Hotel Management preferred although previous work experience of equivalent levels would suffice

2+ years of previous work experience in a similar position

Other Skills & Abilities:

1.       Excellent written & oral communication skills in English

a.        Excellent  phone & people skills

2. Ability to interface with executive and senior management internally and externally
3. Ability to maintain sensitive and confidential information

d.       Ability to handle difficult or emotionally charged situations with calm professionalism

2.       A high level of organizational skills & excellent punctuality for all job commitments

a.        Ability to work effectively in a fast-paced environment where multi-tasking is a must

b.       Ability to define problems, collect data, establish facts, and draw valid conclusions

c.        Ability to monitor and track timelines, and multiple conflicting deadlines to ensure information and deliverables are received and tasks are completed

d.       Attention to detail, ability to take direction & initiative

e.       Ability to follow through on task completion

3.       Proficiency in Microsoft Office including Word, Excel, Outlook and PowerPoint

a.        Must be comfortable with computer systems and be able to adapt quickly to new software

b.       Must be able to help create and maintain an excellent marketing presence

c.        Understanding Web Design and/or computer graphics is a plus

4.       Creative problem solving skills and the flexibility to change meeting and/or event directions

a.        Must be able to plan a wide variety of indoor and outdoor events

b.       Must be well versed in etiquette

c.        Must be able to communicate farm, equipment, and animal safety issues to Clients when needed

5.       Must be physically able to perform all job duties

a.        Extensive walking is involved in the position on a day to day basis

b.       Moderate bending, stooping, lifting and carrying are required

c.        Must be able to lift 25 pounds without assistance

d.       Must possess a valid driver’s license and driving record appropriate for responsibilities.  

We are an Equal Opportunity Employer.  Reasonable accommodations may be made to enable a highly qualified individual with disabilities to perform any of the essential duties and responsibilities.